{"id":40048,"date":"2023-02-20T02:15:17","date_gmt":"2023-02-20T01:15:17","guid":{"rendered":"https:\/\/getjoan.com\/?page_id=40048"},"modified":"2025-07-16T15:42:57","modified_gmt":"2025-07-16T13:42:57","slug":"workplace-analytics","status":"publish","type":"page","link":"https:\/\/getjoan.com\/workplace-analytics\/","title":{"rendered":"What is workplace analytics?"},"content":{"rendered":"\n<section class=\"wp-block-getjoan-hero-banner hero-banner banner-left-image\"><div class=\"hero-banner--holder\"><div class=\"hero-banner--wrapper container wrapFullImg\" style=\"--background-desktop-image:url(https:\/\/getjoan.com\/wp-content\/uploads\/2025\/02\/landingImage-1-1024x259.png);--background-mobile-image:url(https:\/\/getjoan.com\/wp-content\/uploads\/2025\/02\/landMob.jpg);background-size:cover;background-position:center\" data-mobile-bg=\"https:\/\/getjoan.com\/wp-content\/uploads\/2025\/02\/landMob.jpg\"><div class=\"row allHolder fullImg\"><div class=\"contHolder col-md-5 offset-md-1\">\n<h2 class=\"wp-block-heading\" id=\"h-unlock-the-ultimate-workplace-experience-for-your-company\">Unlock the ultimate workplace experience for your company.<\/h2>\n\n\n\n<div class=\"wp-block-getjoan-getjoan-buttons getjoan-buttons align-left\"><a class=\"button regular\" href=\"\/workplace-experience\/\" target=\"_self\">Learn more<\/a><\/div>\n<\/div><div class=\"ornHolder col-md-5 offset-md-1\"><\/div><\/div><\/div><\/div><\/section>\n\n\n<section id=\"section-block_4cdeebc3873154014af0da6d57537fb2\" class=\"section margin-medium-vertical\" >\n    \n    \n\n    <div class=\"grid-container narrow\">    \n\n<div id=\"grid-block_63f08b2720c4339c7be17ddd5650a3f9\" class=\"grid-x\" >\n    \n<div id=\"cell-block_dbad5e14d0e3ae050149ac727b55534c\" class=\"cell\" >\n    \n<div id=\"wrap-block_b5b503294ef43ed0335f51ecab7204d9\" class=\"wrap max-width-660 margin-to-center\" >\n    \n    \n\n<h1 class=\"wp-block-heading text-center\" id=\"h-what-is-workplace-analytics\">What Is Workplace Analytics?<\/h1>\n\n\n\n<p class=\"lead margin-medium-top\">We live in a tech-driven world. Because of this, it&#8217;s essential that companies know how to make data-driven decisions.<\/p>\n\n\n\n<p class=\"lead\">If you want to get rid of workplace inefficiencies and gain a clear picture of how a workforce is operating,&nbsp; you&#8217;ll need the right insights.<\/p>\n\n\n\n<p class=\"lead\">This is what workplace analytics is all about. The right analytics tools offer valuable insights to make more informed decisions. Understanding this is essential for <a href=\"https:\/\/blog.getjoan.com\/collaborative-technologies-to-boost-productivity\">boosting productivity<\/a> and working smarter.<\/p>\n\n\n\n<p class=\"lead\">In this guide, we\u2019ll break down what workplace analytics is. We&#8217;ll also cover how you can use Microsoft Workplace Analytics to enhance performance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading h4 margin-medium-top\" id=\"h-what-is-workplace-analytics-0\">What Is Workplace Analytics?<\/h2>\n\n\n\n<p>Workplace analytics refers to using data to understand how an organization works. You can achieve this by using the right tools to track relevant metrics. Once you know this data, you can make decisions that optimize performance.<\/p>\n\n\n\n<p>Workplace analytics can help organizations do the following:<\/p>\n\n\n\n<ul class=\"wp-block-list list-lines\">\n<li>Improve productivity and employee performance<\/li>\n\n\n\n<li>Understand the needs and opportunities of managers<\/li>\n\n\n\n<li>Make the workplace a more efficient and effective place<\/li>\n\n\n\n<li>Improve employee training<\/li>\n<\/ul>\n\n\n\n<p>The main concept behind workplace analytics is monitoring data to identify workplace trends. This helps managers or HR leaders access more meaningful insights about operations. As a result, they can make more data-driven decisions about optimizing the workplace.<\/p>\n\n\n\n<p>For example, if you\u2019re using Joan to manage your workspace and meeting rooms, you can get weekly analytics reports. These give you insight into:<\/p>\n\n\n\n<ul class=\"wp-block-list list-lines\">\n<li>Room utilization rates<\/li>\n\n\n\n<li>Number of meetings and meeting hours<\/li>\n\n\n\n<li>Weekly meeting patterns<\/li>\n\n\n\n<li>The most popular meeting rooms<\/li>\n\n\n\n<li>Underperforming rooms<\/li>\n\n\n\n<li>Who books the most meetings<\/li>\n\n\n\n<li>Number of ghost meetings\/no-shows<\/li>\n<\/ul>\n\n\n\n<p>By analyzing this data, you can see where you can make adjustments to improve your workspace and use it more economically.<\/p>\n\n\n\n<p><\/p>\n\n\n<\/div>\n\n\n    <div id=\"figures-grid-block_b6b6485f7503f9a30f8a8c40d9a623e2\" class=\"figures-grid grid-count-1 margin-medium-top\" style=\"padding-top:49%;\">\n        <div class=\"grid-poligon\">\n                            <div class=\"grid-figure figure-1\"><picture><source media=\"(max-width: 768px)\" srcset=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 320w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 480w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 768w\"><source media=\"(max-width: 1024px)\" srcset=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 768w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 1024w\"><source media=\"(min-width: 1025px)\" srcset=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 1200w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 1440w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 1920w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3.png 2560w\"><img decoding=\"async\" src=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Group-444-3-1024x512.png\" alt=\"\" class=\"responsive-image figures-image\" sizes=\"(max-width: 768px) 100vw, (max-width: 1024px) 100vw, 1200px\" loading=\"lazy\"><\/picture><\/div>\n                    <\/div>\n    <\/div>\n\n\n\n<div id=\"wrap-block_b5b503294ef43ed0335f51ecab7204d9\" class=\"wrap max-width-660 margin-to-center\" >\n    \n    \n\n<h2 class=\"wp-block-heading h4 margin-medium-top\" id=\"h-predictive-vs-prescriptive-workplace-analytics\">Predictive Vs. Prescriptive Workplace Analytics<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.businessnewsdaily.com\/8655-predictive-vs-prescriptive-analytics.html\">Predictive and prescriptive workplace analytics<\/a> are the two main types of workplace analytics. Each one differs in its focus and approach.<\/p>\n\n\n\n<ul class=\"wp-block-list list-lines\">\n<li><strong>Predictive workplace analytics<\/strong> predicts future trends in the workplace. The model uses historical data and statistical models to do this. The goal is to forecast what may happen in the future based on past patterns and behavior. This could include predicting employee turnover, productivity levels, or project completion times.<\/li>\n\n\n\n<li><strong>Prescriptive workplace analytics<\/strong> provides specific recommendations and actions to optimize the workplace. The goal is to offer specific steps and solutions organizations should take. These steps will improve performance, productivity, and organizational effectiveness. This type of workplace analytics can provide decision-makers with concrete actions to follow. Addressing their problems or improving specific areas becomes easier.<\/li>\n<\/ul>\n\n\n\n<p>Both predictive and prescriptive workplace analytics are valuable for understanding and optimizing operations. Thus, it\u2019s best to use these types of workplace analytics together. Doing so creates a comprehensive picture of the workplace and drives continuous improvement.<\/p>\n\n\n\n<p><\/p>\n\n\n<\/div>\n\n<div id=\"wrap-block_b5b503294ef43ed0335f51ecab7204d9\" class=\"wrap max-width-660 margin-to-center\" >\n    \n    \n\n<h2 class=\"wp-block-heading h4 margin-medium-top\" id=\"h-using-microsoft-workplace-analytics-to-work-smarter\">Using Microsoft Workplace Analytics To Work Smarter<\/h2>\n\n\n\n<p>When it comes to workplace analytics, Microsoft can help organizations work a lot smarter. Microsoft Workplace Analytics is driven by tools like Microsoft Viva and Microsoft Access, which offer detailed insights into how your team is collaborating.&nbsp;<br>These tools can help organizations <a href=\"https:\/\/blog.getjoan.com\/our-world-class-solution-in-world-class-workspaces\">improve workplace productivity<\/a> and effectiveness by providing data-driven insights and recommendations. Here are some of the ways having Office 365 insights can help companies:<\/p>\n\n\n\n<h3 class=\"wp-block-heading h5 margin-xxsmall-top\" id=\"h-understand-employee-behavior-and-communication-patterns\">Understand Employee Behavior And Communication Patterns<\/h3>\n\n\n\n<p>Microsoft Workplace Analytics collects data on how employees communicate and work together. For example, it could include monitoring:<\/p>\n\n\n\n<ul class=\"wp-block-list list-lines\">\n<li>Email and instant messaging patterns<\/li>\n\n\n\n<li>Meeting schedules<\/li>\n\n\n\n<li>Teamwork dynamics<\/li>\n<\/ul>\n\n\n\n<p>This helps organizations identify areas for improvement in communication and collaboration.<\/p>\n\n\n\n<h3 class=\"wp-block-heading h5 margin-xxsmall-top\" id=\"h-improving-productivity-and-time-management\">Improving Productivity And Time Management<\/h3>\n\n\n\n<p>Microsoft Workplace Analytics can track how employees spend their time. You can also track what activities consume the most resources.&nbsp; Doing so can provide insights into optimizing work processes and improving productivity.<\/p>\n\n\n\n<h3 class=\"wp-block-heading h5 margin-xxsmall-top\" id=\"h-optimizing-meeting-culture\">Optimizing Meeting Culture<\/h3>\n\n\n\n<p>Microsoft Workplace Analytics can provide insights into meeting dynamics such as the frequency, length, and efficiency of meetings. You can use these insights to optimize meeting culture and increase productivity.<\/p>\n\n\n\n<h3 class=\"wp-block-heading h5 margin-xxsmall-top\" id=\"h-enhancing-collaboration\">Enhancing Collaboration<\/h3>\n\n\n\n<p>Office 365 analytics provides insights on member collaboration across different Microsoft platforms. This includes Outlook, Excel, Teams, and so on. Understanding patterns can help organizations find ways to improve collaboration and boost productivity.<\/p>\n\n\n<\/div>\n\n\n    <div id=\"figures-grid-block_70e7b5c7a040f6d0998a974300137039\" class=\"figures-grid grid-count-1 margin-medium-top\" style=\"padding-top:49%;\">\n        <div class=\"grid-poligon\">\n                            <div class=\"grid-figure figure-1\"><picture><source media=\"(max-width: 768px)\" srcset=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 320w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 480w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 768w\"><source media=\"(max-width: 1024px)\" srcset=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 768w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 1024w\"><source media=\"(min-width: 1025px)\" srcset=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 1200w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 1440w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 1920w, https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics.jpg 2560w\"><img decoding=\"async\" src=\"https:\/\/getjoan.com\/wp-content\/uploads\/2023\/02\/Microsoft-Workplace-Analytics-1024x512.jpg\" alt=\"\" class=\"responsive-image figures-image\" sizes=\"(max-width: 768px) 100vw, (max-width: 1024px) 100vw, 1200px\" loading=\"lazy\"><\/picture><\/div>\n                    <\/div>\n    <\/div>\n\n\n\n<div id=\"wrap-block_b5b503294ef43ed0335f51ecab7204d9\" class=\"wrap max-width-660 margin-to-center\" >\n    \n    \n\n<h2 class=\"wp-block-heading h4 margin-medium-top\" id=\"h-conclusion\">Conclusion<\/h2>\n\n\n\n<p>Leveraging data-driven insights and recommendations are important in today&#8217;s world. Workplace analytics can help organizations create a more productive and effective workplace. get it right, and you can empower employees to work smarter.<br>Make sure your business uses the right <a href=\"https:\/\/getjoan.com\/\">workplace management system<\/a> to make it easy for your employees to get the workspace they need when they need it.<\/p>\n\n\n<\/div>\n\n<div id=\"wrap-block_b5b503294ef43ed0335f51ecab7204d9\" class=\"wrap max-width-660 margin-to-center\" >\n    \n    \n<div id=\"wrap-block_b5b503294ef43ed0335f51ecab7204d9\" class=\"wrap max-width-660 margin-to-center\" >\n    \n    \n\n<h2 class=\"wp-block-heading h4 margin-medium-top margin-xsmall-bottom\" id=\"h-frequently-asked-questions\">Frequently Asked Questions<\/h2>\n\n\n\n<div id=\"accordion-block_99ad1b557407276a25f608e13bcf2b06\" class=\"accordion\"  data-allow-all-closed=\"true\" data-accordion>\n    \n\n<div id=\"accordion-block_4688cd3932e5ebb3b0d5d1a5f41b6d29\" class=\"accordion-item\" data-accordion-faq data-accordion-item>\n    <a href=\"#\" class=\"accordion-title\">What are the main benefits of workplace analytics?<\/a>\n    <div class=\"accordion-content\" data-tab-content>\n        \n\n<p>Workplace analytics provide valuable insights into space utilization that can inform decision-making and lead to cost savings.<\/p>\n\n\n\n<p>Workplace analytics from Joan room booking solution show which rooms are most frequently used and at what times, allowing organizations to better allocate resources and improve scheduling. It can also identify rooms that are underutilized or overbooked, providing opportunities to reconfigure spaces or eliminate redundancies.<\/p>\n\n\n    <\/div>\n<\/div>\n\n\n<div id=\"accordion-block_d537521de62648618f85b71d7308fd77\" class=\"accordion-item\" data-accordion-faq data-accordion-item>\n    <a href=\"#\" class=\"accordion-title\">How do I access workplace analytics?<\/a>\n    <div class=\"accordion-content\" data-tab-content>\n        \n\n<p>Accessing workplace analytics typically involves logging into a platform or portal that provides data on space and resource utilization. From there, users can generate reports and insights to inform decision-making and space optimization.<\/p>\n\n\n\n<p>To access workplace analytics with Joan, you can log into the Joan Portal, which provides a range of insights into room and resource utilization. From the Portal, you can view data on room occupancy, usage patterns, and attendance, as well as generate custom reports and analytics based on your organization&#8217;s specific needs. With this data-driven approach to space management, you can make informed decisions about how to optimize your workplace and enhance the overall user experience.<\/p>\n\n\n    <\/div>\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n\n\n\n<\/div>\n\n    <\/div>\n\n\n\n\n<\/section>","protected":false},"excerpt":{"rendered":"","protected":false},"author":170,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"page_tag":[191],"class_list":["post-40048","page","type-page","status-publish","hentry","page_tag-workplace"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v26.1.1) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is workplace analytics? - Joan Workplace<\/title>\n<meta name=\"description\" content=\"Learn how workplace analytics can help organizations optimize performance and make data-driven decisions in this comprehensive guide.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/getjoan.com\/workplace-analytics\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is workplace analytics?\" \/>\n<meta property=\"og:description\" content=\"Learn how workplace analytics can help organizations optimize performance and make data-driven decisions in this comprehensive guide.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/getjoan.com\/workplace-analytics\/\" \/>\n<meta property=\"og:site_name\" content=\"Joan Workplace\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/meetJOAN\" \/>\n<meta property=\"article:modified_time\" content=\"2025-07-16T13:42:57+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/getjoan.com\/workplace-analytics\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/getjoan.com\/workplace-analytics\/\"},\"author\":{\"name\":\"Adis Duvnjak\",\"@id\":\"https:\/\/getjoan.com\/#\/schema\/person\/79f82a898360ee6a0dcea2b0cc1553ef\"},\"headline\":\"What is workplace analytics?\",\"datePublished\":\"2023-02-20T01:15:17+00:00\",\"dateModified\":\"2025-07-16T13:42:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/getjoan.com\/workplace-analytics\/\"},\"wordCount\":933,\"publisher\":{\"@id\":\"https:\/\/getjoan.com\/#organization\"},\"inLanguage\":\"en-US\",\"speakable\":{\"@type\":\"SpeakableSpecification\",\"cssSelector\":[\"#main\"]}},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/getjoan.com\/workplace-analytics\/\",\"url\":\"https:\/\/getjoan.com\/workplace-analytics\/\",\"name\":\"What is workplace analytics? 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