{"id":36648,"date":"2022-08-24T13:21:07","date_gmt":"2022-08-24T11:21:07","guid":{"rendered":"https:\/\/getjoan.com\/?page_id=36648"},"modified":"2022-11-27T23:03:06","modified_gmt":"2022-11-27T22:03:06","slug":"book-a-meeting","status":"publish","type":"page","link":"https:\/\/getjoan.com\/workplace-glossary\/book-a-meeting\/","title":{"rendered":"Book a meeting"},"content":{"rendered":"<section id=\"section-block_f8538eb4b57266fe1155dfd4e8a62625\" class=\"section padding-small-vertical medium-padding-medium-vertical\" >\n    \n    \n\n    <div class=\"grid-container narrow\">    \n\n<div id=\"grid-block_aa264b5f0400ff6f18aea858d30b63ee\" class=\"grid-x grid-margin-x\" >\n    \n<div id=\"cell-block_4c7e284f115177e756615b4efffef4f4\" class=\"cell\" >\n    \n\n<h1 class=\"h2 wp-block-heading\" id=\"h-book-a-meeting\">Book a meeting<\/h1>\n\n\n\n<p>The final step to booking a meeting is clicking \u201csend,\u201d \u201cbook,\u201d \u201creserve,\u201d submit,\u201d or whatever button the in-house calendar or <a href=\"https:\/\/getjoan.com\/room-booking-solution\/\">room management system<\/a> offers.<\/p>\n\n\n\n<p>Not all offices are alike. While most have a backend meeting room scheduler platform such as Office 365, or Google Workspace, some offices invest in a workplace management system, offering more flexibility for how a room is booked. Here are a few scenarios showing the booking experience:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Traditional meeting.<\/strong> Traditionally, meetings are supposed to be on-site and premeditated. If it weren\u2019t for other meeting types, most in-house scheduling platforms would be enough to keep the office running smoothly. With ad-hoc and hybrid meetings in the mix, a room management system can go a long way toward improving the employee experience.<\/li>\n\n\n\n<li><strong>Hybrid meeting.<\/strong> <a href=\"https:\/\/blog.getjoan.com\/hybrid-meetings\">Hybrid meetings<\/a> are best booked from your in-house room scheduling platform. This way, an email can be sent to remote participants with a link to the meeting. Still, for hybrid meetings, it\u2019s important to book a room that covers all of your teleconferencing needs. A meeting room management system can show which rooms have which technologies on hand.<\/li>\n\n\n\n<li><strong>Ad-hoc meeting.<\/strong> Some meeting room management systems boast <a href=\"https:\/\/getjoan.com\/shop\/joan-6-pro\/\">a touchscreen meeting room display<\/a> from which users can book a room with a tap. Alternatively, employees can open the booking app on their mobile devices and book a room on-the-fly. With full transparency, a meeting room management system significantly reduces the risk of room squatters and overrun meetings.<\/li>\n<\/ul>\n\n\n\n<p>While each office may have a slightly different process for meeting room reservations, the principles are the same. The more visibility employees have into a room\u2019s availability, the smoother the booking experience will be.<\/p>\n\n\n\n<h4 class=\"margin-small-top wp-block-heading\" id=\"h-related-terms\">Related terms:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"\/workplace-glossary\/meeting-room-scheduler\/\">Meeting room scheduler<\/a><\/li>\n\n\n\n<li><a href=\"\/workplace-glossary\/meeting-room-management\/\">Meeting room management<\/a><\/li>\n\n\n\n<li><a href=\"\/workplace-glossary\/meeting-room-display\/\">Meeting room display<\/a><\/li>\n\n\n\n<li><a href=\"\/workplace-glossary\/meeting-room-management\/\">Meeting room management<\/a><\/li>\n\n\n\n<li><a href=\"\/workplace-glossary\/meeting-room-reservation\/\">Meeting room reservation<\/a><\/li>\n<\/ul>\n\n\n<\/div>\n\n\n\n<\/div>\n\n    <\/div>\n\n\n\n\n<\/section>","protected":false},"excerpt":{"rendered":"","protected":false},"author":170,"featured_media":0,"parent":36646,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"page_tag":[],"class_list":["post-36648","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.4 (Yoast SEO v26.1.1) - 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